Job Description

Title: Administrative Assistant III

Hourly Pay: $28/hr. to 30/hr. on W2

Location: Cupertino, CA 95014 (Hybrid – 3 days onsite)

Duration: Till 12/12/2025, might extend

Job Summary

• This position involves providing administrative support to senior leader within the people organization.
• The successful candidate will have a collaborative and customer focused approach, be exceptionally well-organized, able to effectively multi-task, prioritize, take initiative, and bring breadth of knowledge in the retail and people business to add value in project development.

Key Qualifications

• Highly motivated and must enjoy fast paced environment; ability to switch gears quickly
• Excellent communication skills-verbal and written involving high level communications with internal and external contacts
• Ability to prioritize workload proactively and expeditiously
• Detail oriented and highly organized, excellent follow through
• Strong business acumen and understanding of how organizations work
• Requires ability to interact with senior level leaders with tact, diplomacy, discretion
• Proven creative problem-solving history, ability to work well collaboratively and under pressure
• Demonstrated ability to take initiative, anticipate needs and exercise independent/sound judgment
• Fluency in Pages, Numbers, Keynote, Mac platforms, Microsoft Office, Microsoft Excel
• Positive attitude, team player and a great sense of humor

Description

Administrative Function

• Managing daily calendars, showing flexibility and problem-solving abilities to adjust or prioritize schedules due to last minute changes or prep.
• Schedule large meetings internally and with cross functional partners
• Arrange and coordinate travel, accommodations and trip logistics including help with travel documents.
• Process expense reports in timely fashion; manage travel requests
• Manage conference rooms; maintain common areas
• Main point of contact for all things building related, work closely with Facilities Manager
• Develop an understanding of the organizations operations, culture, policies, and procedures
• Handle and maintain highly confidential and sensitive information

Education

• BA/BS or equivalent experience preferred, 5-7 years’ experience supporting senior level management

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