Job Description

At STERIS, we help our Customers create a healthier and safer world by providing innovative healthcare and life science product and service solutions around the globe.

As a Senior Administrative Assistant, you are responsible for a wide range of administrative support for facility management, including maintaining sales records, files, contracts, special reports and procurement for front office and facility supplies. In this role you will support other office functions (finance, customer service, sample coordinator) by providing back-up services when required. You will also help, welcome, direct and control access of visitors to the facility. As an Administrative Assistant you will maintain confidentiality of information and demonstrate solid judgement and discretion when needed.

This role requires onsite work 5 days per week at our Chesterfield, MO location. Our facility is located just outside of St. Louis, MO. 

What you will do as a Senior Administrative Assistant

• Indirect purchasing; procurement for facility supplies to include front office. Provide various reports to facility management as requested. Create Customer correspondence when needed and refers difficult Customer problems to the appropriate team.
• Assist in maintaining office support by performing other office functions, as requested by the Director of Operations, including data entry for payroll, issue check requests, forward freight bills and re-routes mail to appropriate department for processing.
• International collect shipping. Collect pack slip, enter required package data (size, weight, value, etc.), and complete vendor required shipping schedules to get shipping quote. Supply quotes to Customer Service for sharing with Customers.
• Manage new vendor set up process. Assist with new product MISS sheets.
• Support other office functions (Finance, Customer Service, Samples, Quality, Lean, Sales) by providing back-up or assistance as required and with approval from the Director of Operations.
• Welcome visitors by greeting them in person or on the phone in a friendly and professional manner. Direct visitors by providing instruction, answering questions or referring to appropriate internal staff. Maintain security by monitoring visitor logbook, issuing and controlling visitor badges and controlling entry to facility from main entrance.
• Communicate in an effective manner by utilizing accepted business practices in a courteous and professional manner providing timely and accurate responses and service-oriented offers of assistance.
• Manage all office supply and facility routine vendor relationships and inventory. Contribute to maintaining a safe and clean working environment by performing routine area housekeeping and reporting any unsafe conditions to facility management.
• Protect confidential information by properly storing, retrieving and disseminating such information only to those authorized.
• Contribute to the team effort by performing according to the guidelines outlined in the STERIS Code of Business Conduct, the GMP, Lean principles and other directives; support the directives and decisions of upper management and perform other duties as assigned.

The Experience, Skills and Abilities Needed

Required:

• High school diploma or GED
• Minimum of three (3) years’ experience in clerical, accounting or similar positions. Six (6) months experience in the use of spreadsheets and word-processing applications.
• Strong team orientation with ability to collaborate with others.

Preferred:

• Experience in a manufacturing environment is preferred.

Other:

• Excellent written and verbal communication skills and the ability to communicate across all levels of the organization with diplomacy and tact, using discretion and maintaining confidentialities.
• Works independently under general guidelines and supervision.
• Computer literacy to include word processing, spreadsheet and software capabilities with Microsoft Office.
• Ability to research and form data/information into clear reports, charts, or other correspondence.
• Effective interpersonal skills, strong customer service focus and represents the Company in a professional manner at all times.
• Adapts easily to changing duties and responsibilities seeking areas for improvement within scope of job.
• Requires normal hearing range sufficient to hear alarms, bells, horns, etc.

What STERIS Offers

W e value our employees and are committed to providing a comprehensive benefits package that supports your health, well-being, and financial future. 

Here is just a brief overview of what we offer:

• Market Competitive Pay
• Extensive Paid Time Off and (9) added Holidays
• Excellent Healthcare, Dental, and Vision benefits
• Long/Short Term Disability Coverage
• 401(k) with a company match
• Maternity & Parental Leave
• Additional add-on benefits/discounts for programs such as Pet Insurance
• Tuition Reimbursement and continued education programs
• Excellent opportunities for advancement in a stable long-term career

Pay rate for this opportunity is $50,000.00 - $63,000.00. This position is eligible for bonus participation. 

Minimum pay rates offered will comply with county/city minimums, if higher than range listed.  Pay rates are based on a number of factors, including but not limited to local labor market costs, years of relevant experience, education, professional certifications, foreign language fluency, etc.

STERIS offers a comprehensive and competitive benefits portfolio.  Click here for a complete list of benefits:  STERIS Benefits

STERIS is an Equal Opportunity Employer.  We are committed to equal employment opportunity and the use of affirmative action programs to ensure that persons are recruited, hired, trained, transferred and promoted in all job groups regardless of race, color, religion, age, disability, national origin, citizenship status, military or veteran status, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity, genetic information, and any other category protected by federal, state or local law.  We are not only committed to this policy by our status as a federal government contractor, but also we are strongly bound by the principle of equal employment opportunity.

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