Job Description

Position Overview:

The Assistant Project Manager (APM) will work closely with the Senior Project Manager to support the planning, coordination, and execution of construction projects from start to finish. The APM will help manage essential tasks such as submittals, RFIs, trade buyouts, and project documentation to ensure projects are completed on schedule, within budget, and to client expectations.

Key Responsibilities:

Submittals:

• Coordinate the preparation and tracking of all submittals to ensure alignment with project specifications and contract documents
• Keep the submittal log current and follow up with stakeholders to expedite approvals

RFIs:

• Draft and submit RFIs to clarify project details and resolve any technical questions
• Track responses and distribute information to the appropriate parties

Trade Buyouts:

• Assist with subcontractor outreach, bid evaluations, and scope reviews
• Support in negotiating and awarding subcontracts in collaboration with the SPM

Meetings:

• Schedule and attend job meetings (pre-construction, progress, coordination)
• Capture and distribute meeting minutes, highlighting key decisions and next steps

Project Records:

• Organize and maintain updated records, drawings, contracts, and project communications
• Ensure project files are complete, accurate, and accessible to the team

Schedule & Budget:

• Help update project timelines and monitor progress
• Assist with budget tracking, reporting, and identifying potential cost issues

Quality & Compliance:

• Participate in site walks to ensure work meets project standards and safety requirements
• Address any quality concerns or compliance issues alongside project leadership

Qualifications:

• Bachelor’s degree in Construction Management, Architecture, Engineering, or related field
• 2–5 years of relevant experience in commercial interiors or renovation projects
• Familiarity with project management software and tools
• Strong organizational and time management skills
• Clear communication skills and a collaborative work style
• Knowledge of construction methods, codes, and safety protocols

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