Job Description

Job Description

Job Description

About Our Company:

Founded in 1998, RSM Facility Solutions offers facility solutions in all trades, delivering an exceptional customer experience. We believe in our Core Values of leaving a lasting impression, relishing in winning, be excellent in operations, building the best team and commit to each other.

Come join our winning team! We offer competitive wages and benefits including:

• Medical, Dental, Vision
• Life and additional life options
• Flex Spending, 401K, Discounts, Paid Time Off, Holidays, and Bonus opportunities

Summary:

This position offers a leadership contribution responsible for (1) assisting in the development and maintenance of standard practices, processes, and formats; (2) overseeing finances, logistics, work orders, permitting, and information systems. This position requires some travel with extensive organizational skills, attention to detail, and a cooperative approach with in/external personnel, vendors, and clients; and (3) responsible for accounting and administrative relationships to RSM Maintenance, Clients, Vendors, Subcontractors, insurance brokers, and local municipalities.

Job Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Client setup and tracking to keep all documents current.
• Vendor / Subcontractor qualifications, documents, and tracking to keep all status current.
• Prepare, review, and issue all Insurance certificates.
• Directly prepare and schedule all accounts payable and accounts receivable for the division.
• Facilitate the documentation of Master Subcontractor Agreements and Purchase Orders.
• Set up and manage all client portals.
• Assist in evaluating and reconciling vendor invoices.
• Assist with sourcing and managing vendors.
• Complies with company protocol and procedures.
• Perform other miscellaneous duties as assigned.
• After-hours and weekly availability are necessary.
• Other duties as required or assigned.

Proficiencies:

• Time Management and Leadership Skills (Time Management/People Management)
• Problem-solving and Analytical skills.
• Communication Proficiency
• Customer Service Experience
• Technical/Trade knowledge of core trades, terms, concepts, repair resolution, and material
• Strong organizational skills
• Attention to detail
• Ability to multitask

Supervisory Requirements:

This position does not have supervisory responsibility.

Education/Experience:

A college-level degree in accounting/construction or a related field with three years of minimum work experience in the administrative functions of this role or any equivalent combination of training and experience that provides the required knowledge, skills, and abilities is qualifying. To perform this job successfully, an individual must have proven management skills and proficiency in MS Office.

Work Environment/Physical & Visual Demands:

• This position works a fluctuating schedule Monday to Friday; flexibility is required
• This position requires extensive contact with people, and local travel may be required.
• Physical Demands: Speaking, Listening, Writing, Sitting, Keystroke, Crouching, Kneeling, Reaching, Standing, Walking, Pushing, Pulling, Finger movement, Squatting, Grasping, Repetitive Motion, and Sedentary/ Light work, Climbing, requiring lifting up to 20lbs or up to 50lbs with assistance.
• Visual Demands: Visual acuity to perform activities such as viewing a computer terminal and reading.
• Environment Conditions: This position is subject to sufficient noise with an indoor environmental condition; protected from weather conditions, but not necessarily from temperature changes

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