Job Description

Are you an exceptional multitasker who excels at supporting leadership across multiple functions? Join our team as an Executive Assistant and become the vital connector who enables seamless operations while supporting two key leadership positions in our organization!

About the Role

As Executive Assistant to both our Head of In Force Optimisation and Head of US Mortality Services, you'll serve as the critical operational backbone for two important business functions. This dual-support role requires exceptional organizational abilities, strategic thinking, and the capacity to seamlessly transition between different priorities and leadership styles while maintaining the highest level of service.

Key Responsibilities

• Strategic Support : Exhibit strategic foresight in anticipating evolving needs of executives and their teams, demonstrating a proactive approach to managing priorities
• Multi-Executive Calendar Management : Masterfully coordinate and manage complex calendars for senior leaders, ensuring optimal scheduling, minimal conflicts, and maximum efficiency
• Cross-Functional Coordination : Serve as the central coordination point between interconnected business areas, facilitating alignment and communication
• Efficient Inbox Oversight : Skillfully manage email communications, ensuring executives remain focused on high-impact tasks and essential priorities
• Comprehensive Travel Coordination : Organize complex travel arrangements including flights, accommodations, visas, and client meetings for executives with potentially overlapping commitments
• Communication Management : Prepare professional reports, presentations, and correspondence with meticulous attention to detail for diverse business purposes
• Meeting Facilitation : Coordinate conference schedules for leadership speaking engagements and support executive visits with seamless logistics
• System Administration : Administer tools and manage access to platforms such as MS Dynamics and Events Portal
• Client Engagement : Support client-facing activities, update profiles in CRM systems, and assist with preparation for key client interactions
• Information Management : Create and maintain internal SharePoint sites, draft communications, and update organizational charts and team lists
• Administrative Leadership : Serve as the first point of contact, handle confidential information with discretion, and provide administrative guidance across teams
• Crisis Support : Assist with the Incident Management Team during critical situations
• Relationship Builder: Build and nurture strong relationships across teams and stakeholders.
• Change Champion: Guide colleagues through times of transformation, helping them understand, embrace, and succeed during change.
• Local Site Lead : Oversee local employee committees, manage local manager meetings, coordinate and oversee local site specialist tasks, and chair the local corporate citizenship committee. 

About the Team

The DOO & Assistants L&H Americas team is part of the global L&H Business Advisory team, tasked with supporting & enabling both the Market Units and the Central Units while coordinating with Risk Management and the Group Functions. We connect, enable, and execute to ensure the overall success of L&H Reinsurance.

About You

You're an exceptionally adaptable professional with outstanding organizational abilities and a talent for building strong relationships across multiple teams. You excel in complex environments with diverse stakeholders and competing priorities, maintaining composure and precision even during periods of high demand. Your discretion, judgment, and communication skills make you a trusted partner to leadership, and your ability to anticipate needs before they arise sets you apart as a truly strategic executive assistant.

We are looking for candidates who meet these requirements:

• 15+ years of experience as an executive assistant, with demonstrated success supporting C-suite executives in complex organizations or supporting multiple senior leaders simultaneously
• Proven success in strategic contributions beyond administrative duties, including special projects and initiatives
• Exceptional organizational and time management skills, able to prioritize effectively across multiple business functions and workstreams in high-pressure environments
• Outstanding written and verbal English communication skills with the ability to draft executive-level correspondence and interact professionally with stakeholders at all levels
• Advanced proficiency in Microsoft applications (Outlook, Teams, SharePoint, Word, PowerPoint, and Excel) and the ability to optimize these tools for executive efficiency

• Demonstrated project management skills and cross-functional coordination skills
• Proficiency with CRM systems, SharePoint site management, and other business intelligence tools
• Background working in a global, matrix organization at the executive level or in the insurance/financial services industry
• Experience managing complex executive schedules across international time zones and coordinating high-stakes global travel
• Strong event coordination experience for high-profile executive meetings and corporate functions
• Ability to facilitate effective communication between executive leadership and various organizational levels
• Forward-thinking mindset with willingness to take on strategic responsibilities that extend beyond traditional EA duties
• Superior business acumen with understanding of corporate governance and executive office protocols
• Agile, positive, and solutions-focused mindset

This position will be located in our Fort Wayne office. Our company has a hybrid work model where the expectation is that you will be in the office three days per week. 

The estimated base salary range for this position is $86,000 to $142,000.  The specific salary offered for this or any given role will take into account a number of factors including but not limited to job location, scope of role, qualifications, complexity/specialization/scarcity of talent, experience, education, and employer budget.  

At Swiss Re, we take a "total compensation approach" when making compensation decisions. This means that we consider all components of compensation in their totality (such as base pay, short-and long-term incentives, and benefits offered), in setting individual compensation.

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