Job Description

The Family Office Coordinator serves as a trusted right hand to executive leadership, operating as a high-level Executive/Personal Assistant hybrid with a focus across philanthropy, human resources, executive protection, and business investments.

This generalist position requires exceptional organizational judgment, discretion, and a service mindset to seamlessly coordinate priorities across multiple domains within a dynamic family office environment.

Key Responsibilities

Executive & Operational Support

• Serve as a central point of coordination across the family office—supporting leadership in scheduling, communications, and project execution.
• Liaise with executive protection, HR, finance, and philanthropic teams to ensure seamless alignment across initiatives.
• Manage vendor relationships, contracts, and administrative processes tied to enterprise and household operations.
• Support meeting preparation, logistics, and follow-up for executive and family engagements.

Philanthropy & Community Engagement

• Partner with leadership to execute the family’s philanthropic vision through management of donations, partnerships, and charitable events.
• Research, vet, and track charitable organizations to ensure alignment with family values and impact goals.
• Maintain philanthropic calendars, contribution records, and compliance documentation.

People Operations & HR Coordination

• Support HR initiatives including recruitment coordination, onboarding, and employee engagement.
• Maintain HR records and assist with updates to HRIS and compliance systems.
• Partner with leadership on scheduling, appraisals, and personnel-related communications.

Cross-Functional & Confidential Initiatives

• Coordinate sensitive and high-priority projects that may involve the family’s executive protection, real estate, or business investment interests.
• Serve as a liaison between internal teams and external advisors, ensuring confidentiality and precision at all times.
• Adapt quickly to shifting priorities while maintaining operational excellence across both corporate and personal domains.

Professional Standards

• Represent the Family Office with the highest level of professionalism, discretion, and service.
• Maintain flexibility to support events, travel, and initiatives outside of standard business hours as needed.

Requirements

• Bachelor’s degree in Business Administration or related field preferred.
• 5–10 years of experience supporting senior executives, ideally within a family office, private household, or investment environment.
• Strong organizational, interpersonal, and communication skills with a polished, service-oriented approach.
• Proven ability to handle confidential information and complex, fast-moving priorities.
• Proficiency in Microsoft Office Suite, SharePoint, OneDrive, and COUPA (or comparable systems).
• Comfortable working onsite, full-time in a high-touch, fast-paced setting.

Why Join

Join a mission-driven family office that values integrity, discretion, and purpose. This role offers a rare opportunity to operate at the intersection of executive administration, philanthropy, and enterprise operations, contributing meaningfully to both organizational success and community impact—all while working closely with a collaborative, values-based leadership team.

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