Job Description

Gerber Ciano Kelly Brady LLP is seeking a Legal Assistant with 3+ years of experience to join the Garden City Office. The Legal Assistant will provide advanced administrative and legal support across our firm’s footprint, ensuring the smooth operation of case management, document preparation, and client coordination.

The ideal candidate will possess a strong legal background, with expertise in handling complex litigation support tasks, superior organizational skills, and a proactive approach to managing attorney schedules and case progress. This individual will demonstrate professionalism in client interactions, uphold strict confidentiality, and show agility in multi-tasking across high-volume, deadline-driven projects. A team-oriented mindset, coupled with the ability to work independently, will be key to succeeding in this role.

Overall Responsibilities:

• Provide comprehensive administrative and legal support, including drafting and preparing litigation documents such as correspondence, pleadings, discovery demands/responses, motions, subpoenas, and settlement documents.
• Assist with electronic filing in State and Federal Courts, maintaining client confidentiality and secure document handling.
• Communicate with courts, clients, experts, opposing counsel, and co-counsel, keeping attorneys updated on case status and tracking deadlines.
• Manage attorney calendars, proactively handling scheduling, appearances, depositions, and coordinating with court reporters and interpreters as needed.
• Open and close files, ensuring organized and accessible documentation; scan, save, and file documents in the firm’s document management system.
• Perform data entry, process expense reports, check requests, and manage large mailings; assist with document formatting, proofreading, and editing to ensure clarity and accuracy.
• Transcribe dictation, type documents, and arrange travel accommodations as necessary.
• Record and securely store client information, assisting with attorney marketing tasks and supporting overflow work for other attorneys as needed.
• Collaborate on team projects, follow office workflow procedures for maximum efficiency, and perform general administrative and clerical duties as required.

Qualifications:

• 3+ years of experience in general litigation
• Associate’s degree or higher preferred.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Teams.
• Highly proficient with case management systems and other software applications.
• Knowledge of State and Federal Court E-Filing.
• Proficient in multi-tasking, with strong attention to detail, excellent communication, and organizational skills.
• Ability to anticipate schedules and deadlines, moving projects forward proactively.
• Exemplary planning, prioritizing, and time management skills.
• Able to work under deadlines and maintain flexibility to meet unforeseen demands; experience in a high-volume work environment is a plus.

Work Location and Schedule:

This position is hybrid remote and will be required to work at least 1 – 2 days in the Garden City Office.

Our Mission Statement says that we cultivate a working environment that provides a humane, sustainable approach to earning a living and living in our world — for ourselves and for our clients. Further, we are committed to reducing our costs, and our footprint on the planet, by integrating virtually and avoiding the traditional “brick and mortar” costs associated with operating a law firm.

We achieve this by ensuring that our team comes from diverse socio-economic, cultural, geographic, and educational backgrounds. We believe diversity is required to bring a variety of perspectives and approaches to our clients’ needs. Although we have the sophisticated clients and robust resources typical of a large law firm, we strive to maintain a relaxed, informal atmosphere that fosters professional development, personal satisfaction and growth.

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