Job Description

Overview

Onboarding Specialist

Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Human Resources
Salary: $61,283 - $87,821
Full/Part Time: Full-time(100%)
Organization: College of Natural & Agricultural Sciences
Department: Jennifer Farias
Application Deadline: Open Until Filled

Position Information

Under the direction of the Payroll Manager in the Harvest Shared Service Center in the College of Natural and Agricultural Sciences (CNAS), the incumbent will execute transactions for multiple departments for academic and staff personnel. Key responsibilities include assisting with staff personnel functions related to on-boarding, separations and record maintenance. The incumbent may also assist with responsibilities related to payroll processing, inquiries, maintenance, and changes to ensure timely adherence to monthly and bi-weekly payroll calendars.

The full salary range for the Onboarding Specialist is $29.35 - $42.06 per hour. The expected pay scale for this position is $29.35 - $34.46 per hour. Salary offers are based on education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. We are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements

• Educational Requirements
• Bachelor's degree in human resources, business, finance, or related discipline. (Preferred)
• Experience Requirements
• Five (5) years demonstrated related experience in payroll or an equivalent combination of education and experience. Experience should demonstrate high-volume processing, such as full ownership of timekeeping and responsibilities using online applications. (Required)
• Two or more years of experience applying UC Systemwide and/or UCR Campus policies, procedures, or systems for personnel/payroll actions such as PeopleSoft, Time and Attendance Reporting System (TARS).
• Minimum Requirements
• Demonstated expert level oral and written communication skills, with the ability to interact effectively with a diverse clientele internally and externally.
• Skill in making appropriate job decisions following established policies and procedures.
• Demonstrated time management and organizational skills with the ability to work quickly, accurately, and maintain records with strict attention to detail. Ability to set priorities and use initiative organizing and handling heavy workload.
• Demonstrated understanding and application of general personnel, labor relations, HR, collective bargaining agreements, and payroll policies and procedures.

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

General Information

Job Title BLANK AST 3

Job Code 004722 Grade

Department Head Jennifer Farias Supervisor Jennifer Vaughan

Department Custom Scope Under the direction of the Payroll Manager in the Harvest Shared Service Center in the College of Natural and Agricultural Sciences (CNAS), the incumbent will execute transactions for multiple departments for academic and staff personnel. Key responsibilities include assist with staff personnel functions related to on-boarding, separations and record maintenance. The incumbent may also assist with responsibilities related to payroll processing, inquiries, maintenance, and changes to ensure timely adherence to monthly and bi-weekly payroll calendars.

Key Responsibilities

• On-boarding New Hire/On-boarding Processing: Schedule onboarding sessions to ensure timely onboarding of new staff, faculty, students, and volunteers. Verify eligibility of work documents, submit background checks, update Tracker (online I-9 system), and provide consultative advice to new hires on campus programs and mandated trainings.
• 65% time allocation for onboarding related tasks.
• Payroll/Personnel Processing: Enter transactions timely to ensure bi-weekly and monthly paychecks are delivered on time and error-free. Use UCPath/PeopleSoft and TARS for academic personnel, students, and staff. Administer payroll components of key personnel actions. Verify fund sources and leave accruals. Research payroll history data and correct discrepancies. Stay current on policies and procedures; attend Shared Services User Group meetings; adhere to APManual, UCPath procedures, PPSM, CB contracts, and procedures.
• 20% time allocation for payroll processing.
• General Administrative Support: Provide transactional support, prepare reports with MS Word/Excel, conduct payroll review, and assist with ad-hoc projects to support PSC operations.
• 15% time allocation for general admin.

To apply, visit: apply portal

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